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Ecologist in Residence

The document summarised here and which you can download in full below provides tender information and a brief for the appointment of a consultant or consultant team (hereafter “the consultant”) to undertake the role of Ecologist in Residence for St Mary’s as part of the delivery phase of a major repair and upgrade project that was given a delivery phase grant by the National Lottery Fund (hereafter the “Heritage Fund”) in December 2023.


The Project: St Mary Stebbing: The Way Forward

The Church of St Mary the Virgin, Stebbing, has recently been awarded a delivery phase grant from the National Lottery Heritage Fund for our ‘Way Forward’ project. This is a £1.8 million project that will see major repairs and upgrades to the historic church building to remove it from the Heritage At Risk register, alongside an exciting three year heritage activity programme.

Our capital programme will see urgent repairs to the building, levelling of the flooring to improve accessibility, removal of the pews to allow for greater use and flexibility, installation of a new heating system to enable the church to be better used in the winter months and more comfortable for people, and to address the damp issues affecting the structure of the building which will enable the church to be removed from the Heritage At Risk register.

We are planning for most of the capital work to take place in time for the building to be reopened in 2025 for a full celebration programme. Our activity programme centres around the celebration of the restoration as well other aspects of our heritage.

Scope of work

The Way Forward Project is offering a paid two-year residency for an ecologist to explore the natural environment of St Mary’s Stebbing and to engage our volunteers and community with the biodiversity and ecosystems in and around the site.

The Ecologist in Residence will provide ecological expertise, advice and support to the project team and the community.

Priority areas for the project are:
  • Identification, surveying, recording, analysis and monitoring of species within the churchyard, field and potentially within the wider village.
  • Development of programmes, provision of training and resources for volunteers to create and care for wildlife habitats and ensure effective onwards monitoring.
  • Creation of conservation management plans for the churchyard and field.
  • Provision of advice and support to increase biodiversity, habitat creation and species abundance in the area of the church.
  • Provision of advice and support to promote and maintain biodiversity in the future and mitigate the effects of climate change.
  • Identification of actions to progress towards Silver Status Award from the Eco-church initiative.
The following outcomes will be required:
  • Production of a written report in a format agreed with the Way Forward Project Steering Committee
  • Participation in the project’s activities:
  • Supporting the development and delivery of community events and other learning/sharing opportunities, to include the creation of seasonal nature walk resources as well as workshops, activities, and working with existing community groups such as the Stebbing Garden Club.
  • Supporting the piloting, creation and delivery of formal and informal learning activities such as KS1-3 STEM school sessions focused on animal and plant habitat in and around the church.
  • Supporting and guiding the work of environment volunteers, including sharing knowledge of different ecological skills such as how to survey, map and monitor species, and how to record and analyse data.
  • Supporting the collection of information that will inform project evaluation.
  • Partnership working with the Heritage Engagement Officer, Volunteer and Training Officer and others as required.
  • Partnership working with the Ecological Consultant where appropriate.
  • Supply of images and material for The Way Forward project’s social media and education programmes.

The Way Forward steering committee are particularly interested in activities that promote conservation, community engagement and/or have a positive impact on the local area. The successful ecologist will provide opportunities for the community to both input into and access the final report; submissions for desktop-only studies will not be successful.

The final decision for the activities, timeframe, and schedule of payment will be negotiated between the project Steering Committee and the successful applicant.

The Ecologist in Residence will retain copyright of the material generated during the residency and will acknowledge Stebbing PCC as the original commissioner of the material. The Church of England and St Mary’s Stebbing will retain the right to publish material generated from the program in any format without further permission or remuneration.

Project programme and management


The Delivery Phase grant was awarded in December 2023. The first stage of the project is to get the capital programme underway and completed by the end of Qtr1 2025. The activity programme will run over a period of three years.

Delivery Phase key dates:

Second round pass awarded: December 2023

Permission to start completed: February 2024

Recruitment and appointment of staff/consultants: March to May 2024

Activity Programme begins: April 2024

Activity Programme ends: June 2027

Project management

Stebbing PCC will be the client. The consultant will report to the Project Team and will be managed by the Project Team Lead, Rhoda Herbert. The Project Team reports to the PCC.

The consultant will be expected to provide regular update reports for the Project Team. The frequency of which will be agreed on appointment and in line with project progress. We expect that the consultant will also attend Project Team meetings and PCC meetings as appropriate.


There is an expectation that the successful applicant will be available to work on-site and to support on-site activity at specific events to be agreed with the Steering Committee. The Steering Committee is keen that this opportunity is available to as wide a range of people as possible but acknowledges that public transport links to the site are poor; if you do not have access to your own vehicle and are concerned about access, please contact for an informal discussion about how the Steering Committee may be able to support you in your application.


Deadline for tender submissions: Monday 1st July 2024

Shortlisting submissions: Monday 8th July 2024

Interview dates: 12th – 16th February 2024

Successful consultant notified :15th – 19th July 2024

Contract begins: Monday 2nd September 2024

Contract ends: 31st October 2026

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