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Volunteer & Training Coordinator

Job Title: Volunteer Training Coordinator

Responsible to: Project Lead – Community & Communications

Salary: £22,000 FTE

Contract: Part-time 20 hours a week (We are open a job share) Fixed term 3 year contract

Deadline for applications: Friday 29th March 2024


The Church of St Mary the Virgin, Stebbing has recently been awarded a delivery phase grant from the National Lottery Heritage Fund for our ‘Way Forward’ project. This is a £1.8 million project that will see major repairs and upgrades to the historic church building to remove it from the Heritage At Risk register, alongside an exciting three year heritage activity programme.

We are looking for a creative and energetic individual, with experience managing volunteers and coordinating training to join our team to deliver the activity plan. This person will help us build our volunteer team, bringing in a wider range of people to be involved in activities at the church. This person will lead our volunteers as well as ensure sufficient and appropriate training is provided.

Our capital programme will see urgent repairs to the Grade 1 listed building, levelling of the flooring to improve accessibility, removal of the pews to allow for greater use and flexibility, installation of a new heating system to enable the church to be better used in the winter months and more comfortable for people, and to address the damp issues affecting the structure of the building which will enable the church to be removed from the Heritage At Risk register.

We are planning for most of the capital work to take place in time for the building to be reopened in 2025 for a full celebration programme. Our activity programme centres around the celebration of the restoration as well other aspects of our heritage.

Key Responsibilities

1. To review all existing volunteer practice and polices and to establish a system for the recruitment, retention, and training of all volunteers

2. To lead the development and delivery of training programmes to give volunteers the necessary skills and confidence to carry out roles and meet the training requirements of the Activity Plan

3. To be an advocate for the active involvement of people at St Mary’s

4. To develop existing, and create new, flexible, and open volunteer opportunities to maximise the ability of all people to contribute in a positive way and meet the needs of the Activity Plan

5. Diversify the volunteer group so that it more directly reflects the audiences targeted for the project and the village population

6. Work with the Heritage Engagement Officer and Project Administrator to ensure all administrative tasks in relation to volunteers and training including rotas are carried out efficiently and effectively 2

7. Develop relationships with external organisations to maximise the opportunities for volunteering and training delivery, and make sure that these opportunities are made available to a wide range of people

8. Manage and develop the recruitment and training programmes for volunteers

9. Ensure volunteer activities and training programmes are evaluated and monitored in accordance with the evaluation requirements for the NLHF

10. Carry out administrative tasks and maintain evaluation records and data to support all reporting for the NLHF

11. Attend project meetings as required

12. Undertake additional duties as may reasonably be required

Additional Information

The post holder will work from St Mary’s Church and/or from home as required and appropriate. Primary hours of work will be Monday to Friday between 9.00am and 5.30pm. Specific days and hours will be agreed on appointment. There will be occasions where the post holder is required to work evenings and weekends and in this case time off in lieu will be given. This post is not one that requires the holder to be a practicing Christian and is open to applicants of any faith or none. However, the role is one which requires an understanding of the Christian focus and ethos of the parish of St Mary the Virgin and its missional context and demonstrate a willingness to work within and alongside the parish sympathetically with that focus, ethos, and context in mind. Appointment will be subject to a successful DBS check.

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